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Embarking on a career within the State of Ohio or seeking advancement in state or county agencies requires a notable first step: the completion of the Ohio Civil Service Application Form GEN-4268 (Revised 3/16). This pivotal document serves as your formal introduction to potential employers, enabling you to articulate your readiness and qualifications for the position in question. Its comprehensive design asks applicants to provide detailed personal information, job preferences, educational background, and a thorough employment history, which includes both paid and volunteer experiences. Notably, the form is an open invitation to all, as the State of Ohio prides itself on being an Equal Opportunity Employer, also ensuring the provision of ADA services. Applicants are prompted to demonstrate their legal right to work in the U.S., state salary expectations, and job type preferences. Additionally, the form delves into the applicant's educational journey, starting from high school to higher education, asking for specifics about degrees, majors, and coursework relevant to the desired position. Equally important is the section dedicated to employment history, which scrutinizes past job roles, duties, and reasons for leaving, insisting on honesty and completeness to avoid disqualification. Furthermore, the application touches on licensure and skills that bolster an applicant's suitability for the job. Also included are a series of declarations regarding previous employment with the State of Ohio, how the applicant learned about the job opportunity, and necessary certifications, including consent for background checks and drug testing if required. The form closes with an optional section for respondents to disclose demographic information, which underscores Ohio's commitment to diversity in the workplace. By embracing this form, applicants step closer to contributing their skills and experiences to the public service sector in Ohio, marking the beginning of potentially rewarding careers aimed at enhancing the state and its communities.

Example - Ohio Civil Service Form

Ohio Civil Service Application

for State and County Agencies

GEN-4268 (REVISED 3/16)

The State of Ohio Is an Equal Opportunity Employer and provider of ADA services.

POSITION:

AGENCY:

POSITION NUMBER:

Please submit one application per position or examination to the address indicated on the job posting or examination announcement. Copies are acceptable. Applications lacking sufficient information will not be processed. Please ensure your application is received or postmarked by the closing date, as required by the hiring agency. Please be sure to complete the entire application. Also note that once submitted to a governmental agency, this completed form will be subject to all applicable public records laws.

PLEASE TYPE OR PRINT IN INK

NAME: (Last, First, Middle)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DATE OF BIRTH - Year Not Required

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Month

 

 

 

 

Day

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ADDRESS: (Street, City, State, ZIP Code)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HOME PHONE:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ALTERNATE PHONE:

 

 

 

 

 

 

 

 

 

 

E-MAIL ADDRESS:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DRIVER'S LICENSE: (Optional)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LEGAL RIGHT TO WORK IN THE U.S.:

 

 

 

 

Yes

 

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Yes

 

 

 

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PREFERENCES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PREFERRED SALARY:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ARE YOU WILLING TO RELOCATE?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Yes

 

 

 

No

 

 

 

 

 

 

 

 

 

Maybe

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

WHAT TYPE OF JOB ARE YOU LOOKING FOR?

 

 

 

 

 

 

 

 

TYPES OF WORK YOU WILL ACCEPT:

 

 

 

 

 

 

 

 

Regular

 

 

 

 

Temporary

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Full-Time

 

 

 

 

Part-Time

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SHIFTS YOU WILL ACCEPT:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Day

 

 

 

 

Evening

 

 

 

 

 

Night

 

 

 

 

 

Rotating

 

 

 

 

 

Weekends

 

 

On Call (as needed)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EDUCATION

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HIGH SCHOOL NAME:

 

 

 

 

 

 

 

 

 

 

 

 

LOCATION: (City, State)

 

DID YOU GRADUATE?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Yes

 

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHECK YEAR COMPLETED:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OBTAINED GED?

 

 

 

 

 

 

 

9

 

 

 

 

10

 

 

 

 

11

 

 

 

 

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Yes

 

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCHOOL NAME: (College/University)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LOCATION: (City, State)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHECK YEAR COMPLETED:

 

 

 

 

 

 

 

 

 

 

 

 

 

DID YOU GRADUATE?

 

MAJOR:

 

 

 

 

 

 

 

1

 

 

2

 

 

3

 

 

 

 

4

 

 

 

 

5

 

6

 

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DEGREE RECEIVED:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NUMBER OF QUARTER/SEMESTER HOURS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPLETED:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCHOOL NAME: (College/University)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LOCATION: (City, State)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHECK YEAR COMPLETED:

 

 

 

 

 

 

 

 

 

 

 

 

 

DID YOU GRADUATE?

 

MAJOR:

 

 

 

 

 

 

 

1

 

 

2

 

 

3

 

 

 

 

4

 

 

 

 

5

 

6

 

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DEGREE RECEIVED:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NUMBER OF QUARTER/SEMESTER HOURS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPLETED:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SCHOOL NAME: (College/University)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

LOCATION: (City, State)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHECK YEAR COMPLETED:

 

 

 

 

 

 

 

 

 

 

 

 

 

DID YOU GRADUATE?

 

MAJOR:

 

 

 

 

 

 

 

1

 

 

2

 

 

3

 

 

 

 

4

 

 

 

 

5

 

6

 

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DEGREE RECEIVED:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NUMBER OF QUARTER/SEMESTER HOURS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPLETED:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

EMPLOYMENT HISTORY

Please list your work experience beginning with your most recent employment. Military experience and volunteer work may also be included as employment. NOTE: To be considered for employment, you must fill in the information below, accurately and completely. You may submit a resume in addition to completing this section. If applying for a civil service examination, only the information provided below will be considered. A resume may not be used. If you need additional space, attach extra sheets to this application.

DATES:

 

EMPLOYER:

POSITION TITLE:

From:

To:

 

 

 

 

 

 

 

 

 

 

 

 

 

ADDRESS: (Street, City, ZIP Code)

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPANY URL:

 

PHONE NUMBER:

SUPERVISOR:

 

 

 

 

 

 

 

 

HOURS PER WEEK:

 

SALARY:

MAY WE CONTACT THIS EMPLOYER:

 

 

 

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DUTIES:

 

 

 

 

 

 

 

REASON FOR LEAVING:

DATES:

 

EMPLOYER:

POSITION TITLE:

From:

To:

 

 

 

 

 

 

 

 

 

 

 

 

 

ADDRESS: (Street, City, ZIP Code)

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPANY URL:

 

PHONE NUMBER:

SUPERVISOR:

 

 

 

 

 

 

 

 

HOURS PER WEEK:

 

SALARY:

MAY WE CONTACT THIS EMPLOYER:

 

 

 

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DUTIES:

 

 

 

 

 

 

 

REASON FOR LEAVING:

DATES:

 

EMPLOYER:

POSITION TITLE:

From:

To:

 

 

 

 

 

 

 

 

 

 

 

 

 

ADDRESS: (Street, City, ZIP Code)

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPANY URL:

 

PHONE NUMBER:

SUPERVISOR:

 

 

 

 

 

 

 

 

HOURS PER WEEK:

 

SALARY:

MAY WE CONTACT THIS EMPLOYER:

 

 

 

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DUTIES:

 

 

 

 

 

 

 

REASON FOR LEAVING:

2

EMPLOYMENT HISTORY (Continued)

DATES:

 

EMPLOYER:

POSITION TITLE:

From:

To:

 

 

 

 

 

 

 

 

 

 

 

 

 

ADDRESS: (Street, City, ZIP Code)

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPANY URL:

 

PHONE NUMBER:

SUPERVISOR:

 

 

 

 

 

 

 

 

HOURS PER WEEK:

 

SALARY:

MAY WE CONTACT THIS EMPLOYER:

 

 

 

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DUTIES:

 

 

 

 

 

 

 

REASON FOR LEAVING:

DATES:

 

EMPLOYER:

POSITION TITLE:

From:

To:

 

 

 

 

 

 

 

 

 

 

 

 

 

ADDRESS: (Street, City, ZIP Code)

 

 

 

 

 

 

 

 

 

 

 

 

 

COMPANY URL:

 

PHONE NUMBER:

SUPERVISOR:

 

 

 

 

 

 

 

 

HOURS PER WEEK:

 

SALARY:

MAY WE CONTACT THIS EMPLOYER:

 

 

 

 

 

Yes

 

No

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DUTIES:

 

 

 

 

 

 

 

REASON FOR LEAVING:

CERTIFICATES AND LICENSES

TYPE:

LICENSE NUMBER:

ISSUING AGENCY:

TYPE:

LICENSE NUMBER:

ISSUING AGENCY:

SKILLS

OFFICE SKILLS:

Typing Speed: Data Entry Speed:

COMPUTER SKILLS:

OTHER SKILLS:

LANGUAGE(S):

3

The purpose of questions 1-8 is to obtain information relevant to employment with the State of Ohio.

Responses to these questions are required.

1.Please indicate your county of residence.

2.Summary of Qualifications - In the area below, briefly describe the experience, education, training and other factors that qualify you for the position or examination for which you are applying. Refer to the Minimum Qualifications and any position-specific qualifications posted for this position or examination. If you need additional space, attach an extra sheet to this application.

3.Please list below the specific course work areas at the high school level or beyond relevant to the position or examination for which you are applying. Also indicate the number of courses you have successfully completed in each area. Note: A transcript may not be substituted for this section, although you may be required to submit a transcript.

4.Are you a current State of Ohio employee?

Yes, I'm a permanent employee

Yes, I'm an interim or intermittent employee

Yes, I'm a temporary, seasonal or project employee

Yes, I'm a fixed term or established term employee

No, I'm not a State of Ohio employee

5.If you are a current State of Ohio employee, please provide your eight (8) digit, OAKS ID number. If you are not a current State of Ohio employee, please type N/A.

6.If you are not a current State of Ohio employee, have you ever been employed by the State of Ohio? (If you are a current State of Ohio employee, please

select N/A.)

Yes

No

N/A

7. If you were previously employed by the State of Ohio, please choose one of the following:

Employment ended prior to 12-01-2004.

Employment ended on or after 12-02-2004.

N/A - Not previously employed by the State of Ohio or current state employee.

8. How did you learn about this employment opportunity?

 

careers.ohio.gov

 

Facebook

 

Trade Journal

 

GovernmentJobs.com

 

Twitter

 

Career/Recruitment Fair

 

Indeed.com

 

Linkedin

 

State of Ohio Employee Referral

 

Other Job Board

 

Other Social Media

 

 

CERTIFICATION

I certify that the answers I have made to all of the questions in this application are true and complete to the best of my knowledge. I understand that if this application is not completed in its entirety, it will not be processed and I will be automatically disqualified. I understand that I am responsible for the correctness of this application. I also understand that a background check may be required prior to employment and that, in accordance with the Drug-Free Workplace Program, drug testing may be required. I waive all provisions of law forbidding colleges or universities which I attended, or past employers, from disclosing any information which they acquired relevant to my employment. I consent that they may disclose such information to the Human Resources Division, Ohio Department of Administrative Services, and/or the agency that holds the vacancy for which I am applying and to appropriate officials for recruitment purposes. I understand that any offer of employment is conditional upon proof of legal authorization to work in the United States as required by the Immigration Reform and Control Act.

Signature of Applicant:

 

Date:

4

STATE OF OHIO

EQUAL EMPLOYMENT OPPORTUNITY

Responses to questions 9-14 are OPTIONAL. These questions are included to assist our equal employment opportunity efforts. Providing this information is VOLUNTARY and will in no way affect the processing of your application or your being considered for employment. Human Resources will process your responses to these confidential questions separately. Responses will be used for statistical purposes only.

Position Applied For:

 

Date:

 

 

 

 

 

 

 

Agency:

 

Position Number:

 

 

 

 

 

 

9. OPTIONAL: Gender

 

 

 

 

 

Male

Female

10. OPTIONAL: Please select your age group.

Under 18

18-25

26-39

40-54

55-69 70+

11. OPTIONAL: Race/Ethnicity

WHITE: All persons having origins in any of the original peoples of Europe, North Africa or the Middle East.

BLACK or AFRICAN AMERICAN: All persons having origins in any of the Black racial groups of Africa

HISPANIC or LATINO: All person or Mexican, Puerto Rican, Cuban, Central or South America or other Spanish culture or origin, regardless of race.

ASIAN: All persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent (for example, China, India, Japan and Korea).

NATIVE HAWAIIAN or PACIFIC ISLANDER: All persons having origins in any of the original peoples of the Hawaiian Islands and Pacific Islands (for example, Hawaii, Philippine Islands and Samoa).

AMERICAN INDIAN or ALASKAN NATIVE: All persons having origins in any of the original peoples of North America and who maintain cultural identification through tribal affiliation or community recognition.

OTHER: Please self define.

12. OPTIONAL: Are you an individual with a physical or mental impairment which substantially limits one or more of your major life activities?

Yes

 

No

13. Have you ever served in the U.S. military or uniformed services?

Yes No

14. If you answered "yes" to the previous question, please indicate if one or more of the following apply:

DISABLED VETERAN: A person who has a current service-connected disability as determined by the U.S. Department of Veterans Affairs.

POST 9-11 ERA VETERAN: A person who served in the military or uniformed services for any period after September 11, 2001.

GULF WAR ERA VETERAN: A person who served in the military or uniformed services for any period between August 2, 1990 and September 10, 2001.

COLD WAR/PEACETIME ERA VETERAN: A person who served in the military or uniformed services for any period between May 8, 1975 and August 1, 1990.

VIETNAM ERA VETERAN: A person who served in the military or uniformed services for any period between August 5, 1964 and May 7, 1975.

5

⇩ Ohio Civil Service PDF

Document Properties

Fact Detail
Form Identification Ohio Civil Service Application for State and County Agencies GEN-4268 (REVISED 3/16)
Equal Opportunity Statement The State of Ohio is an Equal Opportunity Employer and provider of ADA services.
Submission Guidelines Applicants must submit one application per position or examination to the address indicated on the job posting or examination announcement. Copies of the application are acceptable, but it must contain sufficient information and be received or postmarked by the closing date specified by the hiring agency.
Public Records Law Applicability Once submitted to a governmental agency, the completed form will be subject to all applicable public records laws.

Detailed Instructions for Using Ohio Civil Service

Filling out the Ohio Civil Service Application for State and County Agencies (GEN-4268) is a critical step towards applying for state or county jobs. This form is your opportunity to showcase your qualifications, experiences, and suitability for the position or examination you're applying for. It's important to provide accurate and complete information in every section of the form to avoid disqualification. Your completed application will be subjected to public records laws once submitted.

  1. Ensure you have the correct form: GEN-4268 (Revised 3/16).
  2. Read the form thoroughly to understand all the required information.
  3. Fill out the "Position," "Agency," and "Position Number" fields at the top of the form, based on the job posting or examination announcement you are responding to.
  4. Type or print your full name, excluding your birth year, but including month and day.
  5. Provide your complete address, including street, city, state, and ZIP code.
  6. Enter your home phone number, an alternate phone number, and your email address.
  7. Indicate your legal right to work in the U.S. by selecting "Yes" or "No."
  8. Fill in your preferred salary, job type, work schedule, and the shifts you are willing to work.
  9. Detail your education history, including high school and any higher education, being sure to include location, graduation status, major, degrees received, and credit hours completed.
  10. Under "Employment History," list your jobs starting with the most recent. Include military and volunteer work if applicable. Provide dates of employment, employer's name and address, position title, supervisor's name, salary, and duties.
  11. Detail any certificates and licenses you hold, including issuing agency and license number.
  12. List office, computer, and other skills, including typing and data entry speeds.
  13. Answer the questions regarding your state of residency, qualifications, relevant coursework, current or past state employment, and how you learned about the job opportunity.
  14. Sign and date the certification at the end of the form to verify the accuracy and completeness of the information provided.
  15. Optionally, fill out the equal employment opportunity section at the end for statistical purposes, providing information on gender, age group, race/ethnicity, disability status, and military service.

After completing the form according to the above steps, double-check your entries for accuracy. Make sure your application is received or postmarked by the closing date specified by the hiring agency. Submit the form to the address provided in the job posting or examination announcement. Your next steps will typically involve waiting for a response from the hiring agency regarding the status of your application. It may also be beneficial to prepare for potential interviews or examination processes in the meantime.

What You Should Know About Ohio Civil Service

What is the Ohio Civil Service Application GEN-4268 used for?

The Ohio Civil Service Application GEN-4268 is a comprehensive form employed by individuals seeking employment with state and county agencies within Ohio. This form enables applicants to provide detailed information regarding their personal data, employment history, educational background, and other relevant qualifications. Its purpose is to facilitate the application process for both job positions and civil service examinations, ensuring that all the necessary information is comprehensively gathered for the assessment of eligibility and suitability for public service roles.

Is it necessary to submit a separate application for each position or examination?

Yes, applicants are required to submit a separate application for each position or examination they are interested in. This requirement ensures that the specific details and qualifications related to each position or examination can be accurately matched and assessed by the hiring or examination authority. Applicants are advised to carefully complete the application form and submit it to the address provided in the job posting or examination announcement by the specified closing date.

Can I submit a copy of the form, or do I need to submit the original?

Copies of the Ohio Civil Service Application are acceptable. This flexibility allows applicants to apply for multiple positions or examinations without the need to fill out an original form for each submission. However, it is critical to ensure that copies are legible and that all information provided in the application is accurate and complete.

What happens if the application lacks sufficient information?

Applications that lack sufficient information will not be processed. It is crucial for applicants to complete the entire application form thoroughly, providing all requested details to avoid disqualification or delays in the application review process. Candidates are encouraged to review their applications for completeness and accuracy before submission.

After submitting the application, is it subject to public records laws?

Once an application is submitted to a governmental agency, it becomes subject to all applicable public records laws. This means that the information contained within the application could be accessible by the public under certain circumstances, in accordance with Ohio’s public records laws. Applicants should be mindful of this when providing personal information.

Is providing a driver's license number mandatory on the application?

Providing a driver's license number on the application is optional. Applicants can choose whether to disclose their driver's license number based on personal preference. The form accommodates this flexibility to respect the applicant's privacy while still collecting necessary information for the application process.

What sections of the Ohio Civil Service Application are considered mandatory for completion?

Critical sections of the application must be completed to consider the application valid, including personal information, education history, employment history, and specific questions related to eligibility for the position or examination applied for. Additionally, the form includes sections for expressing work preferences and types of roles sought. Failure to complete these mandatory sections may result in the application being disqualified from further consideration.

Common mistakes

When filling out the Ohio Civil Service Form, applicants often make mistakes that can hinder their chances of securing a position or passing an examination. Awareness and avoidance of these errors are crucial for a successful application process. Here are four common mistakes to watch out for:

  1. Insufficient Information: A frequent oversight is not providing enough detail, especially in the employment history section. It is essential to describe past job duties and achievements comprehensively. Leaving out such information can lead to the application being overlooked during the selection process.
  2. Missing Deadlines: Applicants sometimes miss the strict deadlines for submission. Ensuring that the application is received or postmarked by the closing date is crucial. Late submissions are typically not considered by hiring agencies.
  3. Failure to Follow Instructions: Some individuals do not complete the entire application or fail to adhere to specific instructions outlined in the job posting or examination announcement. For example, applying for multiple positions with a single application form, when explicitly stated to submit one application per position or examination, can lead to automatic disqualification.
  4. Inaccuracies and Untruths: Occasionally, applicants provide inaccurate information or fail to certify the accuracy of their application. It's important to remember that all the information provided is subject to verification. Any found inaccuracies or falsehoods can result in disqualification or even legal consequences.

Avoiding these mistakes requires careful attention to detail and a thorough understanding of the application’s requirements. Ensure all sections are completed fully and accurately, respect all deadlines, follow all given instructions, and always provide truthful information to improve your chances of success in the civil service application process.

Documents used along the form

When applying for a position with state and county agencies in Ohio using the Ohio Civil Service form, it's helpful to understand that additional documents often accompany the application. These documents support the application by providing more detailed information about the applicant's qualifications, work history, and legal status. Below is a list of documents that are commonly used alongside the Ohio Civil Service form to create a comprehensive application package.

  • Resume or Curriculum Vitae (CV): Provides a detailed overview of the applicant's work experience, education, skills, and accomplishments. It complements the employment history section on the civil service form by giving more depth and context.
  • Cover Letter: Offers the applicant a chance to introduce themselves and explain why they are the best fit for the job. It can highlight specific qualifications or experiences relevant to the job being applied for.
  • Letters of Recommendation: These letters, from previous employers or educators, vouch for the applicant's skills, work ethic, and overall character. They provide credibility to the claims made in the application.
  • Proof of Education: Copies of diplomas, degrees, or certificates, along with transcripts, validate the educational qualifications listed on the application.
  • Professional Certifications and Licenses: For jobs requiring specific certifications or licenses (e.g., teaching, nursing), copies of these documents prove the applicant meets the necessary professional standards.
  • Work Authorization Documents: Demonstrates the applicant's legal right to work in the United States, such as a passport, birth certificate, or green card, addressing the section regarding legal right to work.
  • DD-214 or Military Service Records: For veterans, these documents evidence military service and any special qualifications or experiences gained during service.

Taken together, these documents complement the Ohio Civil Service form by providing a fuller picture of the candidate's qualifications and readiness for the position. They help hiring managers make informed decisions based on a wide range of relevant information, ensuring a good match between the applicant's capabilities and the job's requirements.

Similar forms

The Federal Employment Application form is akin to the Ohio Civil Service form, as both require detailed personal information, employment history, and educational background. Each form is designed to provide a comprehensive overview of the applicant, ensuring that prospective employers have a clear picture of their qualifications, experience, and suitability for the position. Both forms similarly emphasize the importance of accuracy and completeness, underlining that incomplete applications may lead to disqualification from the consideration process.

State-specific job application forms, similar to those used in states other than Ohio, bear resemblance to the Ohio Civil Service form in structure and content. These forms commonly ask for detailed personal information, work history, education, and qualifications tailored to meet the requirements of public sector jobs at the state level. The purpose of these documents is to ensure a standardized process by which all candidates are evaluated equally, emphasizing fair employment practices and equal opportunity for all applicants.

The Standardized College Application forms, like the Ohio Civil Service form, gather comprehensive information about the applicant's educational background, albeit with a focus on academic rather than employment history. Both forms require detailed information to assess an applicant's eligibility and qualifications for the desired opportunity, whether for employment in the public sector or for further education. They share a commitment to providing equal opportunity by soliciting detailed personal and qualifications data from applicants.

Professional Licensing forms, which are used to apply for various professional licenses across industries, have structural and content similarities with the Ohio Civil State form. These documents collect in-depth personal information, educational achievements, and sometimes employment history to evaluate an individual's qualifications for a specific professional credential. The emphasis on detailed and accurate information underscores the importance of a thorough review process in both professional licensing and public sector employment applications.

The Volunteer Application forms used by many non-profit and governmental organizations also parallel the Ohio Civil Service form in their detail and scope. These forms often request comprehensive personal information, volunteer or employment history, and sometimes educational background to match volunteers with suitable roles. Both types of applications serve to ensure that individuals are appropriately placed where they can be most effective, whether in a volunteer capacity or a public sector employment role.

Background Check Authorization forms, while focused specifically on permitting the review of an applicant's background, share the Ohio Civil Service form’s need for accurate personal information. Both require the applicant's consent for verification processes essential to the hiring or application process, emphasizing the thorough vetting crucial for positions of trust or responsibility. This necessity underscores the importance of transparency and accuracy in applicants' provided information.

The Job Corps Application form, designed for individuals seeking to join this free education and vocational training program offered by the U.S. Department of Labor, resembles the Ohio Civil Service form in its comprehensive approach to gathering applicant information. Both seek detailed personal, educational, and, where applicable, employment history to ensure candidates are well-suited for their respective opportunities, focusing on creating pathways to employment.

Internship Application forms used by various organizations to assess candidates for internship positions share common ground with the Ohio Civil Service form through their detailed collection of personal, educational, and sometimes, employment information. Both types of applications aim to gauge the qualifications and suitability of applicants for specific roles, underlining the importance of fit between the applicant’s capabilities and the opportunity offered.

Grant Application forms, though varying widely depending on the grant's purpose, often require substantial personal information, proposals for how funds will be used, and detailed background information similar to what is requested on the Ohio Civil Service form. Both forms facilitate a thorough review process designed to evaluate the applicant's eligibility and suitability for the opportunity being sought, whether it is public employment or grant funding.

Dos and Don'ts

When filling out the Ohio Civil Service Application for State and County Agencies (GEN-4268), navigating the form correctly is as crucial as the details you provide. To ensure a smooth experience and enhance your chances of success, here are some dos and don'ts to keep in mind:

Do:
  • Read instructions carefully before you start. This form is your first opportunity to make a good impression, and every question and section is designed to assess your suitability for the position. Misunderstanding a question can lead to errors that might disqualify you.
  • Provide accurate and complete responses. Incomplete applications may not be processed, and inaccuracies can lead to disqualification or issues down the line. This includes filling out each section that applies to you, especially the employment history and qualifications sections.
  • Include all relevant experiences, such as volunteer work, internships, and military service, in addition to traditional employment. These experiences can showcase a range of skills and attributes that are valuable to the position.
  • Proofread your application before submitting. Spelling and grammar mistakes can detract from the professionalism of your application. Take the time to review each answer, and consider having a friend or family member check your work.
Don't:
  • Leave sections blank if they are relevant to you. If a section doesn't apply, it's better to indicate this with an "N/A" (not applicable) rather than leaving it empty. Blank sections might lead the reviewer to think you overlooked or chose to ignore them.
  • Use informal language or slang. Professionalism extends beyond your dress and demeanor into how you fill out this form. Keep your language formal and to the point.
  • Forget to sign and date the form. An unsigned form is often considered incomplete and can lead to your application being set aside. Ensure you also date the form to confirm the timeliness of your submission.
  • Ignore the submission deadline. Ensure your application is received or postmarked by the closing date. Late applications are typically not considered, regardless of their merit.

By following these guidelines, you can submit a strong application that reflects your qualifications and attention to detail. Good luck!

Misconceptions

When it comes to completing the Ohio Civil Service Form, GEN-4268, for State and County Agencies, some misconceptions can lead applicants astray. Understanding these can help ensure that candidates provide the most accurate and complete information to increase their chances of success in the job application process.

  • Only one application per job is necessary: It’s sometimes misunderstood that you can apply for multiple positions or exams with a single application. However, candidates must submit one application per position or examination, as each opening may have different requirements and will be processed separately.

  • Copies of applications are not accepted: Contrary to this belief, copies of the application form are perfectly acceptable. The form clearly states that copies are allowed, making it easier for applicants to apply for multiple positions without filling out a new form from scratch every time.

  • Resumes can replace filling out the employment history section: Despite this common belief, the employment history section must be completed in full even if you submit a resume. Resumes are allowed as an addition, but the form specifically states that your application will only be considered based on the information provided in the designated sections.

  • Application details won’t be publicly available: Once submitted, your application becomes a public record. This means that, in accordance with public records laws, the details you provide can be accessed by the public. This misconception often leads to privacy concerns among applicants who may not realize their information could be disclosed.

  • Any missing information will lead to immediate disqualification: While the application advises that it must be completed in its entirety to be processed, this does not mean an automatic disqualification for minor omissions. The key is ensuring that all relevant and required information for the specific position or examination is included. Lack of sufficient information may result in your application not being processed, but this is a call to attention to detail rather than an unforgiving filter.

Dispelling these misconceptions about the Ohio Civil Service application process is crucial for applicants to navigate their job search effectively and increase their employment opportunities within State and County Agencies.

Key takeaways

Filling out the Ohio Civil Service Application (GEN-4268) is critical for those seeking employment in state and county agencies. Here are key takeaways to ensure a successful application process:

  • Use separate applications for each position or examination you're applying for, ensuring to send your application to the specified address on the job posting or exam announcement.
  • Make sure the application is complete and accurate before submitting, as incomplete applications will not be considered.
  • Remember that the application and all its contents become public records, subject to public records laws, once submitted.
  • Providing a preferred salary and job type is necessary, including willingness to relocate and the types of work shifts you are available for.
  • Detail your education background thoroughly, including high school and any higher education, indicating degrees earned and the number of completed credit hours.
  • Your employment history
    • is crucial, including military and volunteer work, and should be listed starting with your most recent job. Attach additional sheets if necessary.
  • Resumes can be included but the application requires specific information that must be filled out for consideration, especially if applying for a civil service examination.
  • Disclosure of certifications, licenses, and skills, including office and computer skills, can enhance your application.
  • Certain sections inquire about your current or previous employment with the State of Ohio, which are essential for internal tracking and eligibility considerations.
  • The application asks for voluntary demographic information, which is used for equal employment opportunity monitoring and has no impact on the application process.

It's paramount to certify the application with your signature, acknowledging the accuracy of the information provided and consenting to a background check and possible drug testing in line with the Drug-Free Workplace Program. Applying for Ohio civil service positions requires thoughtful preparation and attention to detail pursuant to the outlined steps.

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