Blank Ohio Label Registration Template

What is the fee for registering a new product/label in Ohio?

The fee for registering a new product/label is $50.00. This fee must be paid in the form of a company check, cashier's check, or money order, made payable to the Division of Liquor Control.

How long does it take to process a product/label registration in Ohio?

Allow 30-45 business days for the processing of a new product/label registration. This timeframe is applicable from the date the complete application is received by the Division of Liquor Control.

Is there a fee for revising a label or registering a new size container?

No, there is no fee required for label revision or for registering a new size container. However, you must have previously received approval for the product.

Are there specific documents that need to accompany my application?

Yes, your application must include additional documents such as the Federal Certificate of Label Approval (COLA) from the U.S. Department of Treasury's Alcohol and Tobacco Tax and Trade Bureau (TTB) for all applicable products, a Territory Designation form (DLC 1539), and a Supplier Appointment Letter if importing products for a manufacturer. Failure to comply may result in your application being returned.

How should I affix labels to my application?

You must glue one complete set of labels for which approval is requested to the front of this application. If gluing is impractical due to the nature of your labels (e.g., can flats), affix one photo or an electronic image of the label instead.

What information is required for the product/label registration?

The application must include details such as the brand name, varietal or type, fanciful name (if applicable), appellation (for wine only), the alcoholic beverage classification, and the % of alcohol by volume. Additionally, contact information, a telephone number, and an email address/phone for further communication are necessary.

Can I register a label if I'm importing a product for a manufacturer?

Yes, if you are importing a product for a foreign or domestic (US) manufacturer, you can submit a registration. You must include a letter from the manufacturer appointing you as their importer or designated agent along with your application.

What should I do if my company has a new mailing address?

If your company has a new mailing class="uk-hidden@m", you should check the designated box on the application form to indicate this change and ensure the new address is accurately provided in the company address section.

Who is eligible to file an application for product/label registration?

The application must be executed and filed by the person, firm, or corporation that will bottle or import the beer, malt beverage, wine, or mixed beverage. This requirement ensures the responsible party is accountable for the product in the state of Ohio.

When filling out the Ohio Label Registration form, individuals often make the following mistakes:

1. Not filling in the company name and current mailing address, which is critical information for the application process.
2. Failing to provide a telephone number and contact person's details, including an email address, which can delay the application process if clarification or additional information is needed.
3. Omitting the alcohol content details for all product types, a requirement under item #5 in the application form. The alcohol content must be listed as a percentage of alcohol by volume.
4. Forgetting to include the Federal Certificate of Label Approval (COLA) from the U.S. Department of Treasury, Alcohol and Tobacco Tax and Trade Bureau (TTB), which is mandatory for all applicable products.
5. Not submitting the Territory Designation (DLC 1539) form, required for designating a wholesale distributor and specifying the exclusive sales territory for all registered products. This step is critical unless the applicant also holds an S permit issued by the State of Ohio and does not intend to sell products through an Ohio wholesale distributor.
6. Skipping the inclusion of a Supplier Appointment Letter when the applicant is importing a product for a foreign or domestic (US) manufacturer. This letter is vital as it appoints the applicant as the manufacturer's importer or designated agent.
7. Improperly affixing labels to the application. Applicants must glue one complete set of labels to the front of the application or, if impractical, affix a photo or electronic image of the label.
8. Failing to enclose the $50.00 registration fee in the form of a company check, cashier’s check, or money order, made payable to the Division of Liquor Control. This fee is obligatory for each product/label registered with the Division.
9. Incomplete submissions by not attaching all required supporting documentation or not fully completing the application. Such oversights can lead to the application being returned.

Attention to detail and adherence to the specific requirements outlined in the application and its accompanying instructions are crucial to avoid these common mistakes.

When completing the Ohio Label Registration form for alcoholic beverages, it's not just about the application itself. Various supporting documents are part of the process to ensure compliance with state regulations. These documents are key to providing a comprehensive overview of your product, establishing legal permits, and ensuring the label meets all requirements before hitting the market.

• Federal Certificate of Label Approval (COLA): Obtained from the U.S. Department of Treasury’s Alcohol and Tobacco Tax and Trade Bureau (TTB), this certificate is a must for proving that your label meets federal standards.
• Territory Designation Form (DLC 1539): Required for designating a wholesale distributor and specifying an exclusive sales territory for the product. A critical step for manufacturers or suppliers to outline their market reach within the state.
• Supplier Appointment Letter: If the product is being imported, a letter from the manufacturer that appoints the applicant as their importer or designated agent in the United States is necessary. This verifies the legitimacy of the distribution network.
• Proof of Trademark Registration: If your label contains unique branding or logos, providing proof of trademark registration helps protect against infringement and ensures that your brand identity is recognized legally.
• Organic Certification: For products touted as organic, certification by an accredited agency is required to validate these claims on the label and in marketing materials. Ensures compliance with both state and federal organic product standards.
• Ingredient List and Supplier Declarations: A detailed list of ingredients and declarations from suppliers may be required for certain products, especially those making specific health or origin claims. This transparency aids in consumer trust and regulatory compliance.
• Proof of Age Statement: For certain types of alcoholic beverages, a statement verifying that the product meets minimum age requirements for fermentation or distillation may be necessary.
• State and Local Permits: Depending on your operation's location and the nature of your product, additional state and/or local permits may be needed to legally sell or distribute your beverages. These could include sales tax permits, business licenses, and health department permits.

Collectively, these documents play a crucial role in the registration process, ensuring that each product not only adheres to Ohio's regulations but also maintains the integrity of the brand and the safety of consumers. It's essential to keep in mind that the regulatory landscape can evolve, so staying updated on any changes in documentation requirements is key to a smooth registration process.

The Federal Certificate of Label Approval (COLA) form, required by the U.S. Department of Treasury, Alcohol and Tobacco Tax and Trade Bureau (TTB), shares similarities with the Ohio Label Registration form in that both necessitate specific details about alcoholic beverages prior to their approval for sale. The COLA form, like the Ohio form, demands information such as brand name, alcohol content, and varietal for regulation purposes. These forms ensure that labels comply with federal and state regulations, respectively, to protect consumers by providing essential product information.

A Business License Application, commonly processed by state or local authorities, is quite similar to the Ohio Label Registration form. While the business license application’s primary aim is to grant legal permission to operate within a specific jurisdiction, it typically requires company details similar to those on the label registration form, such as the company name, address, and contact information. Both forms serve as a regulatory checkpoint for businesses, ensuring that they meet certain criteria before conducting activities.

The Supplier Appointment Letter, which a manufacturer provides to appoint an importer or a designated agent, resembles the Ohio Label Registration form in its function to establish official business relationships and roles. The Supplier Appointment Letter, as part of the document checklist for label registration, clarifies the connection between a manufacturer and the entity responsible for distributing the product, similar to how the registration form identifies the company and its products for regulatory tracking and compliance.

Trademark Registration forms, overseen by the United States Patent and Trademark Office, share the goal of protecting brand identity, just as the Ohio Label Registration form does by registering a product's brand name and label. Both forms are crucial for securing intellectual property rights—trademark registration for logos and brand names, and label registration for the marketing and packaging of alcoholic beverages. This legal documentation helps prevent infringement and ensures brands are distinctly recognized in the marketplace.

The Territory Designation form (DLC 1539), required for specifying exclusive sales territories for products registered by a manufacturer or supplier in Ohio, functions similarly to the Ohio Label Registration form in defining the scope of a product's distribution. It outlines the geographical areas where the product can be sold, ensuring that suppliers adhere to exclusive distribution agreements, paralleling the label registration form’s aim to document and regulate the introduction of alcoholic beverages into the market.

A Food Facility Health Permit application, essential for businesses involved in food preparation or sales, parallels the Ohio Label Registration form through its insistence on adherence to health and safety regulations. While one focuses on food and the other on alcoholic beverages, both require detailed information about the business and its products to ensure public safety and compliance with relevant standards before granting permission to operate or launch a product.

The Environmental Protection Agency (EPA) Notification Form for New Chemical Substances shares an objective with the Ohio Label Registration form by necessitating thorough disclosure about a product before it enters the market. While one focuses on chemicals and their potential environmental impact, and the other on alcoholic beverages and their compliance with state liquor laws, both forms facilitate regulatory oversight and consumer safety by documenting vital product details.

An Import License application, necessary for the legal importation of goods into a country, resembles the Ohio Label Registration form in that it requires importers to submit detailed information about their products, including origin, brand, and contents. This process ensures that imported products meet the country's standards and regulations, similar to how the Ohio Label Registration ensures alcoholic beverages sold in Ohio comply with state laws concerning branding and content disclosure.

The Nonprofit Organization Registration form, required for charitable organizations to legally operate, parallels the Ohio Label Registration form in the aspect of regulatory compliance. Although one pertains to nonprofit activities and the other to alcoholic beverages, both necessitate detailed information about the organization or company, including its name, address, and point of contact, ensuring accountability and transparency before granting approval.

When filling out the Ohio Label Registration form, paying attention to the details is crucial for a smooth application process. Here are some essential dos and don'ts to keep in mind:

• Print Legibly or Type your application to ensure all information is clear and readable.
• Provide Complete Contact Information, including the company name, current mailing address, telephone number, contact person, and email address, as requested on the form.
• Select the Correct Type of Application – whether it is for a new product/label, label revision, or new size container, and accompany it with the appropriate fee if required.
• Include the Alcohol Content as a percentage of alcohol by volume for all types of products you’re registering.
• Attach a Federal Certificate of Label Approval (COLA) from the U.S. Department of Treasury, Alcohol and Tobacco Tax and Trade Bureau (TTB) if applicable.
• Submit a Territory Designation Form (DLC 1539) if you are appointing a wholesale distributor and specifying an exclusive sales territory within Ohio.
• Provide a Supplier Appointment Letter if you are importing a product for a foreign or domestic manufacturer.
• Affix One Complete Set of Labels to the front of this application, or an image if gluing is impractical.
• Pay the Registration Fee with a company check, cashier’s check, or money order, made payable to the Division of Liquor Control.
• Submit the Application and All Supporting Documentation to the Ohio Division of Liquor Control as specified in the Specific Instructions / Document Checklist.

• Leave Any Required Fields Blank. Incomplete applications may be returned.
• Forget to Check if this is a New Mailing Address. If your mailing address has changed, make sure to indicate this on your application.
• Overlook the Specific Instructions / Document Checklist. It contains critical requirements that must accompany your application.
• Miss Including the Filing Fee when required, otherwise, your application will not be processed.
• Assume All Products Do Not Need a COLA. Check the requirements carefully, as many products will require this federal certification.
• Use Personal Checks. Always use a company check, cashier’s check, or money order for the registration fee.
• Glue Labels Improperly. Ensure labels are securely affixed to the application or provide a clear image if gluing is not possible.
• Submit Without Double-Checking all information for accuracy and completeness to avoid delays.
• Misplace the Contact Information for the Ohio Division of Liquor Control, as you might need it for questions or follow-up.
• Disregard the Processing Time. Allow 30-45 business days for processing, and plan accordingly.

When it comes to the Ohio Label Registration form, a handful of misunderstandings commonly emerge. Addressing these misconceptions ensures that applicants navigate the registration process smoothly and effectively.

• Misconception #1: Anyone can submit the application. A common misunderstanding is that the process of submission is open to any individual connected to the product. In reality, the Ohio Label Registration form specifies that the application must be filed by the entity responsible for bottling or importing the beer, malt beverage, wine, or mixed beverage. This requirement aims to standardize the process and ensure accountability.

• Misconception #2: The registration fee is the same for all types of applications. There's a belief that one size fits all in terms of the registration fee. However, the document clarifies that a new product or label registration incurs a $50.00 fee, whereas label revisions and new size container registrations are processed without any fee. This differentiation acknowledges the varying levels of review and processing involved.

• Misconception #3: A Federal Certificate of Label Approval (COLA) is optional. Some applicants may mistakenly think that submitting a Federal Certificate of Label Approval from the U.S. Department of Treasury’s Alcohol and Tobacco Tax and Trade Bureau (TTB) is not mandatory for all products. On the contrary, this document is crucial for the registration of applicable products, serving as a federal endorsement of the label's compliance with national standards.

• Misconception #4: Additional documents are not necessary unless requested. It's incorrectly assumed by some that the initial application is sufficient and that supplementary documents are only needed upon request. The instructions, however, clearly list additional documents that must accompany the application from the start, including Federal COLA, Supplier Appointment Letter, and Territory Designation form, among others. This comprehensive approach is vital for a thorough evaluation of the application.

• Misconception #5: Email or electronic image submissions of labels are routinely acceptable. Applicants often believe that submitting labels via email or as electronic images is standard procedure. Although the instructions specify that one complete set of labels must be physically attached to the application, there is allowance for submitting photos or electronic images if gluing the labels is impractical. This exception is designed to accommodate unique circumstances while still fulfilling the requirement for label submission.

Understanding and addressing these misconceptions is key to ensuring that the registration process is completed accurately and efficiently. Applicants are encouraged to carefully review the application instructions and requirements to facilitate a successful product or label registration with the Ohio Division of Liquor Control.

When you're getting ready to submit the Ohio Label Registration form for your alcoholic beverage, it's really important to dot your I's and cross your T's. Here's a straightforward list of the key takeaways to keep you on track:

• Accurate and Complete Information: Make sure to fill out the form with clear, legible writing or type. Your company's current mailing address, a telephone number, and an email address or contact person are required to ensure the Division of Liquor Control can reach out if they need further information.
• Know Your Application Type: Identify whether your submission is for a new product/label, a label revision, or a new size container. This affects whether you'll need to pay a fee and how much.
• Alcohol Content is a Must: Clearly state the alcohol content as a percentage of alcohol by volume for every product you're registering.
• Attach Federal Documentation: If applicable, include your Federal Certificate of Label Approval (COLA) issued by the U.S. Department of Treasury, Alcohol and Tobacco Tax and Trade Bureau (TTB). This is required for certain products.
• Designate Territory: Use Form DLC 1539 to name your wholesale distributor and outline the exclusive sales territory for all registered products, unless you're also holding an S permit and selling directly.
• Supplier Appointment Letter: If you're an importer for a foreign or domestic manufacturer, you must attach a letter from them appointing you as their official importer or designated agent.
• Label Attachments: Attach a complete set of labels for each product you're registering to the front of the application. If attaching the labels directly is not feasible, affix a photo or electronic image of each label instead.
• Fee Payment: The registration process requires a $50.00 fee per product/label, payable via company check, cashier's check, or money order to the Division of Liquor Control. Remember, label revisions and new size containers are exempt from this fee.

After you've checked all these boxes, gather your application, all relevant documents, and the fee payment. Send it all to the Ohio Division of Liquor Control, specifically to their Beer and Wine Section. If you have any questions during this process, don't hesitate to give them a call. They're there to help and ensure your products hit the shelves as smoothly as possible.