Ohio PDF Forms
Homepage ➾ Blank Ohio Pes 3011 Template
Jump Links

In Ohio, the professional engineering and surveying landscape is navigated with precision, guided by regulatory measures that ensure these professions maintain the highest standards of excellence and responsibility. Central to this regulatory framework is the Ohio PES 3011 form, a cornerstone document for companies seeking a Certificate of Authorization to offer or provide professional engineering and/or surveying services within the state. This form plays a pivotal role, encompassing various critical aspects, such as the necessity for a notarized Certificate of Authorization application, a separate notarized Company affidavit of responsibility for each designated professional, and the requirement for an active Ohio Secretary of State charter or registration number. Moreover, it addresses the range of application fees associated with new, additional service, name change, or DBA applications. An intriguing amalgam of regulatory compliance and operational guidance, the form outlines a comprehensive checklist, annual renewal policies, and the mandate for companies to promptly communicate any changes in their professional or operational landscape to the Ohio State Board of Registration for Professional Engineers and Surveyors. This measure of due diligence and transparency underscores the form’s fundamental role in upholding the integrity and quality of engineering and surveying practices in Ohio.

Example - Ohio Pes 3011 Form

OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

3010

Certiicate of Authorization application instructions

 

Each application must include…

•Notarized Certiicate of Authorization application: PES 3011.

•Separate notarized Company afidavit of responsibility for each professional engineer and professional surveyor

designated in responsible charge: PES 3012.

•An active Ohio Secretary of State charter or registration number authorizing the company to do business in the state of Ohio. In addition, if a company is using a doing business as (DBA) name, an active Ohio Secretary of State charter or registration number authorizing the company’s DBA name to do business in the state of Ohio is needed.

•Appropriate application fee, using check or money order, and made payable in U.S. funds to Treasurer, State of Ohio. NEW, ADDITIONAL SERVICE, NAME CHANGE, or ADDING DBA application fee is $50.00. ANNUAL RENEWAL application fee is $25.00. LATE ANNUAL RENEWAL application fee is $37.50.

Contacting Ohio’s Secretary of State

Contact information for the Ohio Secretary of State’s ofice is provided as a courtesy and may be subject to change.

•On the web www.sos.state.oh.us

•Telephone (877) 767-6446 U.S. toll free or (614) 466-2655 Columbus metro

important checklist information

•Application must be illed out completely. All ields are required unless otherwise indicated.

•Each full-time employee designated in responsible for, and responsible charge of, the professional engineering or professional surveying activities and decisions must ill out Company afidavit of responsibility PES 3012.

•The full-time employee must be a partner, manager, member, oficer or director and shall be registered in this state. Full- time, as deined in Ohio R.C. section 4733.16, means working more than 30 hours per week or working substantially all the engineering and/or surveying hours for a company that holds a Certiicate of Authorization.

•The company and/or its DBA must hold an active registration(s) with the Ohio Secretary of State.

•Applications without the correct fee or with incomplete information will be returned.

•All Certiicates of Authorization expire annually on June 30.

•Failure to renew the Certiicate of Authorization by the June 30 deadline renders the company inactive and unauthorized

to practice in the state of Ohio.

•Companies must notify the Board within 30 days of any change of the company’s name or address.

•Companies are responsible for notifying the Board within 30 days of any changes of partners, managers, oficers, members,

directors, shareholders, designated professional engineers, designated professional surveyors or change of ownership.

•Companies with a name change must ile a new application and include an application fee of $50.00.

•Companies adding an additional service must ile a new application and include an application fee of $50.00.

•Companies that do not wish to renew their Certiicate of Authorization must notify the Board in writing.

•A Certiicate of Authorization is not the same as an individual license to practice professional engineering or professional

surveying in the state of Ohio.

Disclosure statement, privacy notice

Ohio’s State Board of Registration for Professional Engineers and Surveyors is requesting disclosure of information that is necessary to accomplish our statutory purposes required by Ohio Revised Code Chapter 4733. Failure to provide required information may result in your approval being delayed or your application being returned. Subject to certain Ohio Revised Code statutory exceptions, most documents and records maintained by the state of Ohio, including those maintained by the Board, are

public records under Ohio law. This means that information submitted to us from you may be subject to disclosure if there is an oficial public records request.

Deliver your completed Certiicate of Authorization application with afidavit(s) and fee to the Board’s address below.

CErTifiCATE Of AUTHOrizATiON

STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS 50 W BROAD ST STE 1820

COLUMBUS OH 43215-5905

Questions?

EMAil

pes.board@pes.ohio.gov

fAX

(614) 728-3059

U.S. TOll frEE

(877) 644-6364

PES 3010 (Rev. 03/2012) 20120307 Page 1 of 1

OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS BOARD USE ONLY

3011

Certiicate of Authorization application

 

This application is for companies requiring a Certiicate of Authorization in order to provide, or offer to provide, professional engineering and/or professional surveying services in Ohio. Use this application for new, annual renewal and late annual renewal approvals; or for adding an additional service or a name change. All ields required unless otherwise indicated. The appropriate nonrefundable application fee must be included using check or money order and made payable in U.S. funds to Treasurer, State of Ohio.

Application for >> CHOOSE ONLY ONE

$25.00 ANNUAl rENEWAl

$50.00 NEW

$50.00 AddiTiONAl SErviCE

$37.50 lATE ANNUAl rENEWAl

$50.00 NAME CHANgE or AddiNg dBA (doing Business As)

ENTER PREVIOUS COMPANY NAME >>

Ohio Certiicate of Authorization number >> rEQUirEd unless new company professional services to be offered by company

Engineering ONlY

Surveying ONlY

Engineering AND Surveying

Company is registered with the Ohio Secretary of State as

Corporation

LLC

Partnership

 

Professional Association

Other DESCRIBE COMPANY TYPE >>

Company contact information >> All fiEldS rEQUirEd UNLESS OTHERWISE INDICATED

An active Ohio Secretary of State (SOS) charter or registration number authorizing the company to do business in the state of Ohio is required for each company name and company DBA name, if used.

OHIO SOS NO.

COMPANY NAME

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OHIO SOS NO. >> rEQUirEd with dBA COMPANY DBA >> ONlY if using dBA (doing Business As) name

 

 

 

 

 

 

 

 

 

 

 

CONTACT EMAIL ADDRESS

 

 

 

FEDERAL EMPLOYER ID NUMBER

 

 

 

 

 

 

 

 

 

 

 

lOCATiON OffEriNg OHiO prOfESSiONAl SErviCES

Indicate if change of address

ADDRESS LINE 1 >> dO NOT USE AgENT AddrESS — pO Box is NOT acceptable

 

 

TELEPHONE

 

 

 

 

 

 

 

 

 

 

 

ADDRESS LINE 2 >> ONlY if needed

 

 

 

COUNTY >> ONlY if Ohio address

 

 

 

 

 

 

CITY

 

 

 

STATE ZIP+4

 

 

 

 

 

 

 

 

 

 

 

MAiliNg AddrESS >> ONLY IF DIFFERENT THAN ABOVE LOCATION

Indicate if change of address

ADDRESS LINE 1 >> dO NOT USE AgENT AddrESS

 

 

TELEPHONE

 

 

 

 

 

 

 

 

 

 

 

ADDRESS LINE 2 >> ONlY if needed

 

 

 

COUNTY >> ONlY if Ohio address

 

 

 

 

 

 

 

 

CITY

 

 

 

STATE ZIP+4

 

 

 

 

 

 

 

 

 

 

 

PES 3011 (Rev. 03/2012) 20120307

Page 1 of 4

Ownership If company has more than ive owners, attach additional pages with the same information.

1 COMPANY OWNER NAME

 

COMPANY OWNER ADDRESS

 

 

 

 

 

 

 

 

 

2 COMPANY OWNER NAME

 

COMPANY OWNER ADDRESS

 

 

 

 

 

 

 

 

 

3 COMPANY OWNER NAME

 

COMPANY OWNER ADDRESS

 

 

 

 

 

 

 

 

 

4 COMPANY OWNER NAME

 

COMPANY OWNER ADDRESS

 

 

 

 

 

 

 

 

 

5 COMPANY OWNER NAME

COMPANY OWNER ADDRESS

registered individuals in responsible charge

All professional services shall be executed by, or be under the direct supervision of, an Ohio-registered professional engineer or professional surveyor. Pursuant to Ohio R.C. section 4733.16, each corporation, limited liability company, partnership or professional association through which professional engineering or surveying services are offered or provided in Ohio, shall designate one or more directors, partners, managers, members or oficers employed by the company full time as being responsible for and in responsible charge of the professional engineering or professional surveying activities and decisions of the company.

Name, registration number, position of registrant in responsible charge

iMpOrTANT! Each registrant listed as in responsible charge must include an accompanying Company Afidavit of respon- sibility (PES 3012). If more than four registrants are in responsible charge, attach additional pages with the same information.

1 PRINTED NAME >> include notarized pES 3012

iNdiCATE All THAT ApplY

 

 

 

 

Director

 

 

Member

OHIO P.E. NUMBER OHIO P.S. NUMBER

 

 

 

 

 

Partner

Manager

Oficer

 

2 PRINTED NAME >> include notarized pES 3012

iNdiCATE All THAT ApplY

 

 

 

 

Director

 

 

Member

OHIO P.E. NUMBER OHIO P.S. NUMBER

 

 

 

 

 

Partner

Manager

Oficer

 

3 PRINTED NAME >> include notarized pES 3012

iNdiCATE All THAT ApplY

 

 

 

 

Director

 

 

Member

OHIO P.E. NUMBER OHIO P.S. NUMBER

 

 

 

 

 

Partner

Manager

Oficer

 

4 PRINTED NAME >> include notarized pES 3012

iNdiCATE All THAT ApplY

 

 

 

 

Director

 

 

Member

OHIO P.E. NUMBER OHIO P.S. NUMBER

 

 

 

 

 

Partner

Manager

Oficer

 

PES 3011 (Rev. 03/2012) 20120307

Page 2 of 4

Additional Ohio p.E., p.S. registrants employed by company

List registrant name, registration number and company location address of each Ohio P.E. or Ohio P.S. whose services are employed by the company as of the date of this application. If needed, attach additional pages with the same information required.

1 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

2 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

3 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

4 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

5 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

6 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

7 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

8 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

 

9 REGISTRANT NAME

 

 

 

COMPANY LOCATION ADDRESS

 

 

 

 

OHIO P.E. NUMBER

OHIO P.S. NUMBER

 

 

 

 

 

 

 

PES 3011 (Rev. 03/2012) 20120307

Page 3 of 4

disclosure statement, privacy notice

Ohio’s State Board of Registration for Professional Engineers and Surveyors is requesting disclosure of information that is necessary to accomplish our statutory purpose required by Ohio R.C. Chapter 4733. Failure to provide required information may result in your application approval being delayed or your application being returned.

Subject to certain Ohio Revised Code statutory exceptions, most documents and records maintained by the state of Ohio, including those maintained by the Board, are public records under Ohio law. This means that information submitted to us from you may be subject to disclosure if there is an oficial public records request.

Notarized afidavit

STATE OF

AffiANT

I,[ PRINTED NAME ] ,

being duly sworn, or afirmed, depose and say that I am duly authorized to prepare this application for a Certiicate of Authorization and attest, to the best of my knowledge and belief, that the information contained herein is true.

dEClArATiON in accordance with section 2909.32 (A)(2)(b) of the Ohio revised Code

For each question, indicate either “yes” or “no” in the space provided. Responses must be truthful to the best of your knowledge.

1.Are you a member of an organization on the U.S. Department of State Terrorist Exclusion List?...........................

2.Have you used any position of prominence you have with any country to persuade others to support an organization on the U.S. Department of State Terrorist Exclusion List?........................................................................................

3.Have you knowingly solicited funds or other things of value for an organization on the U.S. Department of State Terrorist Exclusion List? ............................................................................................................................................

4.Have you solicited any individual for membership in an organization on the U.S. Department of State Terrorist Exclusion List? ..........................................................................................................................................................

5.Have you committed an act that you know, or reasonably should have known, affords “material support or resources” to an organization on the U.S. Department of State Terrorist Exclusion List? .......................................

6.Have you hired or compensated a person you knew to be a member of an organization on the U.S. Department of State Terrorist Exclusion List, or a person you knew to be engaged in planning, assisting, or carrying out an act of terrorism?....................................................................................................................................................

AFFIANT SIGNATURE

AFFIANT TITLE

DATE SIGNED

YES NO

YES NO

YES NO

YES NO

YES NO

YES NO

NOTArY

Subscribed and sworn, or afirmed, to me this

 

day of

 

,

 

.

 

 

 

 

 

Witness my hand and seal hereon.

 

 

 

 

NOTARY SIGNATURE

 

 

 

 

MY COMMISSION EXPIRES

 

 

 

 

 

 

 

 

Deliver your completed Certiicate of Authorization application with afidavit(s) and fee to the Board’s address below.

CErTifiCATE Of AUTHOrizATiON

STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS 50 W BROAD ST STE 1820

COLUMBUS OH 43215-5905

 

 

 

 

L N

 

 

 

 

 

E

A

 

O

 

 

 

 

S

 

 

T

 

 

 

 

 

 

 

A

Y

 

 

 

 

 

 

R

R

 

 

 

 

 

S

Y

A

 

 

 

E

 

 

 

T

 

 

 

 

 

 

 

O

N

A

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

L

 

 

 

 

Questions?

EMAIL

pes.board@pes.ohio.gov

fAX

(614) 728-3059

U.S. TOll frEE

(877) 644-6364

PES 3011 (Rev. 03/2012) 20120307 Page 4 of 4

OHIO’S STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

Company afidavit of responsibility

Complete a separate Company afidavit of responsibility for each professional engineer or professional surveyor who is designated in responsible charge. Afidavits of responsibility must accompany all Certiicate of Authorization applications.

Company name, Ohio Board Certiicate of

Authorization number

BOARD USE ONLY

3012

COMPANY NAME >> SAME NAME as on Certiicate of Authorization application

OHIO CERTIFICATE OF AUTHORIZATION NUMBER >> 5-DIGItS

 

 

 

 

Professional services to be offered by company

Engineering ONLY

Surveying ONLY

Engineering AND Surveying

Ohio registrant designated in responsible charge

OHIO P.E., P.S. OR DUAL (P.E. AND P.S.) REGISTRANT DESIGNATED IN RESPONSIBLE CHARGE

P.E. NUMBER

 

P.S. NUMBER

 

 

 

 

 

 

 

 

 

 

 

 

Notarized afidavit

STATE OF

AffIANt

I,[ AFFIANT PRINTED NAME ] ,

being the duly sworn, or afirmed, afiant; state that I am a registered professional engineer and/or a registered professional surveyor in the state of Ohio as indicated above; that I am a full time employee of the above-named company; that I am in responsible charge for and in responsible charge of the professional engineering or professional surveying activities and decisions of this company; and that I meet the requirements pursuant to Ohio Revised Code Chapter 4733 for such designation.

AFFIANT SIGNATUREDATE SIGNED

NOtArY

Subscribed and sworn, or afirmed, to me this

 

day of

 

,

 

.

 

 

 

 

 

Witness my hand and seal hereon.

 

 

 

 

NOTARY SIGNATURE

 

 

 

 

MY COMMISSION EXPIRES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

A

L

 

 

E

 

 

S

 

 

Y

 

 

 

 

 

 

 

R

 

 

 

A

T

ON

N

 

 

 

 

O

 

 

 

 

T

 

 

 

 

A

 

 

 

R

 

 

 

S

Y

 

 

E

 

 

A

 

 

L

 

 

 

 

 

 

 

Deliver your completed Company afidavit of responsibility to the Board’s address below.

cErtIfIcAtE Of AUthOrIzAtION

STATE BOARD OF REGISTRATION FOR PROFESSIONAL ENGINEERS AND SURVEYORS

50 W BROAD ST STE 1820 COLUMBUS OH 43215-5905

Questions?

EMAIL

pes.board@pes.ohio.gov

fAX

(614) 728-3059

U.S. tOLL frEE

(877) 644-6364

PES 3012 (Rev. 03/2012) 20120307 Page 1 of 1

⇩ Ohio Pes 3011 PDF

Document Properties

Fact Name Description
Form Purpose The PES 3011 form is used for companies to apply for a Certificate of Authorization to provide or offer to provide professional engineering and/or professional surveying services in Ohio.
Application Requirements Applicants must submit a notarized Certificate of Authorization application (PES 3011), notarized Company affidavit of responsibility for each designated professional, an active Ohio Secretary of State charter, and the appropriate fee.
Fees The application fee for new, adding an additional service, name change, or adding DBA is $50.00. The annual renewal fee is $25.00, and the late annual renewal fee is $37.50.
Governing Law The process and requirements are governed by Ohio Revised Code Chapter 4733, which establishes standards for the registration and regulation of professional engineers and surveyors in Ohio.
Expiration and Renewal All Certificates of Authorization expire annually on June 30. Failure to renew by this deadline results in the company being inactive and unauthorized to practice in Ohio.
Notification of Changes Companies must notify the Ohio State Board of Registration for Professional Engineers and Surveyors within 30 days of any change in company name, address, or changes among partners, managers, officers, members, or designated professionals.

Detailed Instructions for Using Ohio Pes 3011

Before embarking on the task of completing the Ohio PES 3011 form, it is vital to understand the process that follows submission. Once you have meticulously filled out the form and gathered all required documentation, including any necessary affidavits and the appropriate fee, your application will be reviewed by the Ohio State Board of Registration for Professional Engineers and Surveyors. This review process ensures that all information is accurate and that your business complies with state regulations for offering engineering and/or surveying services. Timely submission before the annual June 30th deadline is crucial to avoid interruption in your certificate's active status. Should there be any changes in company details or personnel, it is your responsibility to notify the board within 30 days. Failure to do so could affect your authorization to practice in Ohio.

To accurately complete the Ohio PES 3011 form, follow these steps:

  1. Select the application type by marking only one box that represents your purpose: renewal, new application, additional service, name change or DBA, or late annual renewal.
  2. Enter the previous company name if applicable, and provide the Ohio Certificate of Authorization number, required unless you're applying as a new company.
  3. Specify the professional services your company offers: Engineering only, Surveying only, or both Engineering and Surveying.
  4. Detail your company's registration with the Ohio Secretary of State, including the charter or registration number for both the company and any DBA name used.
  5. Fill in the company contact information, ensuring to provide a non-PO box address for the location offering Ohio professional services, and a mailing address if different.
  6. List up to five company owners, including their names and addresses. If there are more than five owners, attach additional pages with the required information.
  7. Designate individuals in responsible charge of professional engineering or professional surveying activities, including their names, Ohio registration numbers, and roles within the company. Attach notarized PES 3012 affidavits for each person listed.
  8. Add details of any additional Ohio P.E. or P.S. registrants employed by your company, including their names, registration numbers, and addresses of the company location they’re associated with. Attach additional pages if more registrants need to be listed.
  9. Read and understand the disclosure statement and privacy notice.
  10. Complete the notarized affidavit section by providing the affiant's name, signing, titling, and dating the document in the presence of a notary, who will also need to sign and seal the section.
  11. Review the entire form to ensure all information is accurate and that no required fields have been missed.
  12. Mail the completed PES 3011 form, any required affidavits (PES 3012), and the appropriate application fee to the provided address of the State Board of Registration for Professional Engineers and Surveyors in Columbus, Ohio.

Adhering to these steps diligently will streamline the application process, helping to ensure that your company retains its ability to lawfully provide professional engineering and/or surveying services within the state of Ohio.

What You Should Know About Ohio Pes 3011

What is the purpose of the PES 3011 form?

The PES 3011 form is used by companies requiring a Certificate of Authorization to provide, or offer to provide, professional engineering and/or professional surveying services in Ohio. This form can be used for new applications, annual renewals, late annual renewals, when adding an additional service, or when there is a name change for the company.

What documents must accompany the PES 3011 form?

Along with the PES 3011 form, applicants must include a notarized Certificate of Authorization application, a separate notarized Company Affidavit of Responsibility (PES 3012) for each professional engineer and professional surveyor designated in responsible charge, an active Ohio Secretary of State charter or registration number, and the appropriate application fee.

How do I contact the Ohio Secretary of State for my company’s charter or registration number?

You can contact the Ohio Secretary of State through their website at www.sos.state.oh.us or by phone at (877) 767-6446 toll-free or (614) 466-2655 for those in the Columbus metro area.

What is the application fee for the PES 3011 form?

The application fee depends on the type of application: $50.00 for a new application, additional service, name change, or adding a DBA; $25.00 for an annual renewal; and $37.50 for a late annual renewal. Fees must be made payable in U.S. funds to Treasurer, State of Ohio.

What are the requirements for the employees in responsible charge?

Employees designated in responsible charge must be full-time partners, managers, members, officers, or directors registered in Ohio. "Full-time" means working more than 30 hours per week or working substantially all the engineering and/or surveying hours for a company that holds a Certificate of Authorization.

What happens if the Certificate of Authorization is not renewed by the June 30 deadline?

Failure to renew the Certificate of Authorization by the June 30 deadline renders the company inactive and unauthorized to practice in the state of Ohio.

Are there any requirements for notifying the Board of changes?

Yes, companies must notify the Board within 30 days of any change in the company’s name, address, partners, managers, officers, members, directors, shareholders, designated professional engineers, designated professional surveyors, or a change of ownership.

If a company has a name change, what is required?

A company with a name change must file a new application and include an application fee of $50.00.

What should a company do if it does not wish to renew its Certificate of Authorization?

Companies that do not wish to renew their Certificate of Authorization must notify the Board in writing.

Common mistakes

Filling out the Ohio PES 3011 form accurately is crucial for companies seeking a Certificate of Authorization to offer professional engineering and/or surveying services in Ohio. However, applicants often make mistakes that can delay approval. Here are four common errors:

  1. Not including all required notarized affidavits: Every professional engineer and professional surveyor designated in responsible charge must submit a separate notarized Company Affidavit of Responsibility (PES 3012).
  2. Incorrect or missing Ohio Secretary of State charter or registration number: An active charter or registration number is essential for both the company and, if applicable, its DBA (Doing Business As) name, authorizing business in Ohio.
  3. Application filled out incompletely: All fields are mandatory unless indicated otherwise. Omitting information can result in the application being returned.
  4. Incorrect application fee or payment method: The appropriate nonrefundable application fee must be included using a check or money order in U.S. funds made payable to Treasurer, State of Ohio.

Avoiding these mistakes can streamline the application process, helping companies promptly obtain their Certificate of Authorization. Careful review and compliance with all form instructions and requirements are key to a successful application.

Documents used along the form

When businesses in Ohio seek to provide professional engineering or surveying services, they must navigate through various legal and administrative requirements. The Ohio PES 3011 form plays a crucial role in this process, serving as an application for a Certificate of Authorization from the Ohio State Board of Registration for Professional Engineers and Surveyors. However, the journey doesn't stop with the PES 3011 form. Several other forms and documents often accompany this application, each serving a unique purpose in ensuring that companies meet all regulatory requirements to legally operate within the state.

  • PES 3012 - Company Affidavit of Responsibility: This notarized affidavit must be completed for each professional engineer and professional surveyor in responsible charge. It verifies the individual's commitment to abide by state regulations and their responsibility for the professional activities and decisions of the company.
  • Ohio Secretary of State Charter or Registration: Companies must provide proof of an active charter or registration number, validating their legal right to conduct business in Ohio. If operating under a DBA (Doing Business As) name, an additional registration for the DBA name is required.
  • Ownership Disclosure: While not a standard form, companies may need to disclose ownership details, including names and addresses of owners holding significant company shares or interests. This information can be vital for transparency and regulatory compliance.
  • Professional Engineer or Surveyor Registration: Individuals in responsible charge must hold current Ohio registrations as either professional engineers (P.E.) or professional surveyors (P.S.). Documentation of these credentials must be maintained and available upon request.
  • Application Fee Payment: Applications must be accompanied by the appropriate non-refundable fee, submitted via check or money order. The fee structure varies depending on the application type, such as new, renewal, or late renewal.
  • Ohio Secretary of State Contact Information: While not a form, maintaining up-to-date contact information for the Ohio Secretary of State’s office is crucial for any correspondence or legal notices regarding the company’s business operations in Ohio.

To navigate the regulatory landscape of providing engineering or surveying services in Ohio, businesses must pay close attention to these documents and requirements. The precision in completing and submitting these forms not only facilitates compliance with state laws but also underscores the company’s commitment to upholding the highest professional standards. By understanding each document's role and ensuring their accurate completion, businesses can pave the way for successful operations within Ohio's regulated industries.

Similar forms

One similar document to the Ohio PES 3011 form is the Application for Professional Engineer Licensure. This application is required for individuals seeking licensure as professional engineers. Both forms necessitate detailed personal information and qualifications about the applicants. However, the key difference lies in their purpose: the PES 3011 targets companies needing authorization to offer engineering or surveying services in Ohio, while the licensure application is for individual engineers looking to be recognized as professionals in the state.

Another document akin to the PES 3011 form is the Business Entity Registration form. This document, required for businesses to legally operate within a state, shares similarities with the PES 3011 in that both require an active registration with the state's Secretary of State and both involve declaring the nature of the business operations. The PES 3011 form, specifically, requires this registration as part of its prerequisites for companies in the engineering and surveying field, emphasizing the legal framework within which they must operate.

The Certificate of Good Standing is also related to the Ohio PES 3011 form. Companies often need to acquire this certificate to prove they are in compliance with state regulations and have met all the necessary legal obligations, like tax payments. Though not explicitly the same, the principle of verifying a company's legitimacy and standing with state regulations is at the core of the Requirement for an active Ohio Secretary of State charter or registration number on the PES 3011 form, ensuring the business is authorized to operate in Ohio.

The DBA (Doing Business As) Filing resembles the PES 3011 in terms of facilitating companies to do business under a name other than their legal registered name. The PES 3011 form specifically requests information on the DBA if applicable, indicating its importance in identifying the business accurately. This is crucial for ensuring transparency and accountability when a company chooses to present itself differently to the public than its formal registration.

Last but not least, the Company Affidavit of Responsibility, directly referenced as PES 3012 in the PES 3011 form, is quite similar but more focused. While the PES 3011 encompasses the application for authorization, the PES 3012 dives deeper into personal affirmations from each professional taking responsibility for the engineering or surveying work. Both documents are essential for ensuring responsible and qualified professionals are at the helm of services offered, reinforcing the system of accountability within the profession.

Dos and Don'ts

When you're preparing to fill out the Ohio PES 3011 form for a Certificate of Authorization, it's crucial to handle the process with care and attention to detail. To ensure a smooth application process, here's a list of do's and don'ts:

  • Do ensure that the form is fully completed. Every required field should be filled in to avoid delays or rejection.
  • Do include the notarized Certificate of Authorization application (PES 3011) as required.
  • Do supply a separate notarized Company affidavit of responsibility (PES 3012) for each professional in charge.
  • Do include your active Ohio Secretary of State charter or registration number. This applies to both the main company name and any DBA names used.
  • Don't forget to include the appropriate application fee via check or money order. Ensure it's made out in U.S. funds to Treasurer, State of Ohio, matching the specified amounts for your application type.
  • Don't neglect to provide all required affidavits and documentation. Missing documents can lead to unnecessary delays.
  • Don't overlook the need to notify the Board within 30 days of any changes. This includes changes to company name, address, or responsible professionals.
  • Don't use a PO Box for the company's address offering Ohio professional services. A physical address is needed.

Following these guidelines will help ensure your application process is as smooth as possible, avoiding common pitfalls that can lead to delays or rejection of your application.

Misconceptions

Understanding the Ohio PES 3011 form and its application process is crucial for engineering and surveying companies seeking authorization to operate in Ohio. However, there are several misconceptions surrounding this form. Clarifying these misconceptions is key to ensuring a smooth application process.

  • Only Ohio-based companies need to complete the PES 3011 form. This is a misconception. Any company, regardless of where it is based, that wants to offer professional engineering or surveying services in Ohio must complete the PES 3011 form and obtain a Certificate of Authorization.

  • Filling out the PES 3011 form grants an individual license for professional engineering or surveying. In reality, the PES 3011 form is for companies to receive a Certificate of Authorization to provide these services. Individual engineers or surveyors must obtain separate licenses to work professionally in Ohio.

  • The application doesn't need to be notarized. This is incorrect. The PES 3011 application and the Company Affidavit of Responsibility (PES 3012) for each designated professional must be notarized before submission.

  • Once granted, the Certificate of Authorization doesn't need to be renewed. This is not true. All Certificates of Authorization expire annually on June 30 and require renewal for the company to continue offering engineering or surveying services legally in Ohio.

  • Any change in company structure or the designated responsible officials doesn't need to be reported to the Board. On the contrary, companies must notify the Ohio State Board of Registration for Professional Engineers and Surveyors within 30 days of any changes in the company's name, address, or changes among partners, managers, officers, members, directors, shareholders, designated professional engineers, designated professional surveyors, or change of ownership.

Correctly understanding and following the guidelines and requirements for the PES 3011 form is essential for companies to ensure compliance and authorization to provide engineering and surveying services in Ohio.

Key takeaways

Filling out and using the Ohio PES 3011 form requires thorough attention to detail and adherence to specific requirements set forth by the Ohio State Board of Registration for Professional Engineers and Surveyors. Here are the key takeaways to ensure compliance and successful submission:

  • The PES 3011 form must be accompanied by a notarized Certificate of Authorization application and, for each designated professional engineer and surveyor, a separate notarized Company affidavit of responsibility (PES 3012).
  • An active registration with the Ohio Secretary of State, under the company's name and any DBA (Doing Business As), is mandatory for doing business in Ohio.
  • The application process involves a nonrefundable fee, which varies depending on the type of application. Fees range from $25 for annual renewal to $50 for new applications, additional services, name changes, or adding a DBA.
  • Filling out the application completely is crucial. Any missing information may result in the application being returned.
  • Designated professionals in responsible charge of engineering and surveying activities must be registered in Ohio and employed full time, as per state definition, by the applying company.
  • The company must ensure timely renewal of its Certificate of Authorization by June 30 each year to avoid being rendered inactive and unauthorized to practice in Ohio.
  • Any changes in company address, name, designated professionals, or ownership must be reported to the Board within 30 days.
  • For changes involving an additional service or a company name change, a new application along with the appropriate fee is required.
  • Information provided on the form may be made public, except for specific exemptions, due to Ohio's public records law.
  • Finally, delivering the completed Certificate of Authorization application along with the affidavit(s) and appropriate fee to the Board’s specified address ensures the process moves forward without delays.

Understanding these requirements and ensuring accurate and complete documentation when submitting the PES 3011 form are foundational to obtaining authorization to provide professional engineering and surveying services in Ohio. Companies must also remain vigilant about renewals and updates to maintain their authorization and comply with Ohio laws and regulations.

Please rate Blank Ohio Pes 3011 Template Form
4.75
Incredible
175 Votes

Common PDF Documents

Ohio School District Tax - County-specific sales and tax liabilities are totaled on separate pages before contributing to the grand total.

How to Get a Vendor's License in Ohio - Applicants need to provide both a primary business address and, if applicable, a different mailing address.